Administrative Procedures & Protocols | Black Gold School Division

Black Gold School Division has established a number of procedures that govern how schools and our Division works.

Administrative Procedures Manual

AP-100-Three-Year-Education-Plan-AERR AP-101-School-Three-Year-Plans AP-103-Appendix-Characteristics-Effective-Schools AP-103-School-Reviews AP-105-School-Based-Decision-Making AP-110-School-Councils AP-111-Fundraising-Societies AP-120-Administrative-Procedures AP-120-Appendix-A-Document-Control-Management-Procedure AP-120-Appendix-B-Administrative-Procedures-Preparation-Checklist AP-130-School-Year AP-131-Appendix-Instructional-Hours AP-131-School-Day AP-132-Inclement-Weather-Emergency-Closures AP-135-Appendix-Courier-Service-Schedule AP-135-Courier-Service AP-140-Internet-Access AP-141-Portable -Technology-Security AP-145-Student-Use-Electronic-Devices-Schools AP-146-Appendix-A-Social-Social-Media-Guidelines-Staff-Personal-Use AP-146-Appendix-B-Social-Social-Media-Guidelines-School-Accounts AP-146-Appendix-C-Social-Social-Media-Guidelines-Principals AP-146-Appendix-D-Social-Social-Media-Guidelines-Students AP-146-Appendix-E-Social-Social-Media-Guidelines-Parents AP-146-Social-Media AP-150-Media-Relations AP-151-Summer-September-Information AP-152-Appendix-Healthy-Interactions AP-152-Parent-Public-Inquiries-Dispute-Resolution AP-153-Advertising-Distribution-Materials AP-154-Political-Electioneering AP-155-Event-Protocol AP-156-Visit-Protocol AP-157-Flag-Protocol AP-158-Division-Promotional-Materials AP-160-Student-Staff-Safety AP-161-Appendix-A-Universal-Precautions AP-161-Appendix-B-List-Communicable-Diseases AP-161-Communicable-Diseases AP-162-Tobacco-Cannabis-Free-Facilities AP-163-Alcohol-Prohibition AP-165-Appendix-Evacuation-Sites AP-165-Emergency-Preparedness AP-166-Appendix-Influenza-Pandemic-Plan AP-166-Influenza-Pandemic-Emergency-Response AP-167-Defibrillators AP-168-Appendix-Transition-Planning AP-168-Diverse-Sexual-Orientations-Gender AP-170-Harassment AP-171-Threatening-Behaviour AP-180-Appendix-Collection-Personal-Information-Notice AP-180-FOIP AP-181-Video-Monitoring-Devices AP-185-Appendix-A-Records-Retention-Schedule AP-185-Appendix-B-Records-Disposition-Process AP-185-Appendix-C-Disposition-Authorization-for-the-Destruction-of-Source-Records-Following-Digitization AP-185-Appendix-D-Electronic-Documents-Records-Naming-Standards-Records-Classification AP-185-Appendix-Schedule-Records-Retention AP-185-Record-Information-Management AP-185-Records-Retention-Disposition AP-190-Use-Copyrighted-Materials AP-191-Intellectual-Electronic-Copyright AP-192-Information-Security-Procedures

AP 200 Instructional Programs ＆ Materials

AP-200-Organization-Instruction AP-202-Education-Week AP-203-Christmas-Winter-Concerts-Band-Drama AP-205-Controversial-Issues-Education AP-206-Controversial-Materials AP-207-Human-Sexuality-Education AP-208-Patriotic-Exercises AP-209-Religious-Exercises AP-210-Early-Childhood-Services AP-211-English-Second-Language AP-212-Second-Language-Programs AP-213-Inclusive-Education AP-214-Knowledge-Employability-Courses AP-215-Career-Technology-Studies AP-216-Off-Campus-Education AP-219-Locally-Developed-Courses AP-220-Alternative-Education AP-220-Appendix-Alternative-Education-Instruction-Protocol-Online AP-240-Appendix-School-Mental-Health-Plan AP-240-Supporting-Mental-Health-for-Students-in-Schools AP-250-eLibrary-Library-Program AP-251-Challenge-Learning-Materials AP-260-Appendix-A-Student-Excursions-Approving-Authorities AP-260-Appendix-B-Risk-Assessment AP-260-Student-Excursions AP-265-Provincial-National-International-Competitions AP-270-Appendix-Parent-Directed-Funding-Process AP-270-Parent-Directed-Education AP-280-Program-Evaluation AP-281-Establishing-Terminating-Programs AP-290-Research-Studies

AP 300 Students

AP-300-Registration AP-301-School-Entrance-Age AP-303-Appendix-Funded-Students AP-303-Foreign-Visiting-Students AP-304-Student-Information-System AP-305-School-Attendance-Boundaries AP-310-Supervision-Students AP-311-Before-After-School-Care-Program AP-315-Illness-Injury-School AP-316-Appendix-Programming-Students-Prolonged-Illness AP-316-Student-Medical-Needs AP-317-Anaphylaxis AP-318-Appendix-Health-Information-Pediculosis-Head-Lice AP-318-Pediculosis-Lice AP-319-Appendix-A-Concussion-Recognition-Tool AP-319-Appendix-B-Concussion-Guidelines-For-Teachers AP-319-Appendix-C-Concussion-Guidelines-for-Athletes AP-319-Appendix-D-Concussion-Guidelines-for-Coaches AP-319-Appendix-E-Concussion-Guidelines-for-Parents-Caregivers AP-319-Appendix-F-Parent-Guide-to-Dealing-with-Concussions AP-319-Appendix-G-Return-to-Learn-Return-to-Play AP-319-Concussion-Identification-and-Management AP-320-Appendix-Historical-Record-Information AP-320-Student-Records AP-321-Young-Offender-Records AP-322-Legal-Custody-Children AP-325-Child-Abuse AP-330-Student-Attendance AP-331-Attendance-Protocol-High-School-Students AP-335-Student-Course-Loads AP-340-Appendix-Request-Specialized-Services-Children-Youth AP-340-Specialized-Services-Students-Children-Youth AP-341-Assistance-Dogs AP-342-Appendix-A-Standards-Seclusion-Physical-Restraint AP-342-Appendix-B-Physical-Restraint-Incident-Report AP-342-Seclusion-and-Physical-Restraint AP-350-Student-Conduct AP-351-Student-Conduct-School-Buses AP-352-Drug-Alcohol-Tobacco-Prevention AP-353-Interviewing-Students-Police-Social-Services AP-354-Appendix-Notice-Parents-Student-Searches AP-354-Searches AP-355-Student-Probation-Suspension-Expulsion AP-356-Appendix-VTRA-Grab-and-Go-Package AP-356-Violence-Threat-Risk-Assessment AP-357-Vandalism AP-360-Appendix-A-Student-Assessment-Grading-Scales AP-360-Appendix-B-School-Assessment-Plan AP-360-Student-Assessment AP-361-Appendix-Accommodations-Exceptions AP-361-Use-Reporting-Results-Provincial-Assessments AP-362-Promotion-Retention-Acceleration-Students AP-363-Course-Sequence-Transfer AP-365-Course-Challenge AP-370-Scholarships-Board-Sponsored AP-371-Scholarships-Trust-Funds AP-375-Appendix-Graduation-Diploma-Covers AP-375-Graduation-Ceremonies AP-380-Students-Council AP-385-Student-Petitions-Demonstrations-Walk-Outs AP-390-Student-Appeals

AP 400 Personnel ＆ Employee Relations

AP-400-Staff-Employment AP-401-Criminal-Record-Vulnerable-Sector-Intervention-Record-Checks AP-402-Personnel-Records AP-403-Employee-ID-Cards AP-404-Public-Interest-Disclosure AP-405-Staff-Conflict-Interest AP-406-Working-Alone AP-407-Division-Cell-Phones AP-408-1-Substance-Drug-Alcohol-Dependence-Impairment AP-408-Certificate-Good-Health AP-409-Staff-Leaves-Absences AP-410-Deferred-Salary-Leave-Plan-Teacher AP-411-Deferred-Salary-Leave-Plan-Division-Office-Staff AP-412-Accrued-Vacation AP-415-Staff-Service-Retirement-Awards AP-416-School-Student-Staff-Recognition AP-417-Employee-Resignations AP-418-Appendix-Retirement-Transition-Program-Teachers AP-418-Retirement-Transition-Program-Teachers AP-419-Appendix-Retirement-Transition-Program-LAPP-Staff AP-419-Retirement-Transition-Program-LAPP AP-420-Appendix-A-Principles-To-Guide-Teachers-Supervising-EAs AP-420-Appendix-B-Education-Assistant-Performance-Expectations AP-420-Role-Teacher AP-421-Appendix-A-Widely-Accepted-Criteria-Teaching-Performance AP-421-Appendix-B-Teaching-Quality-Standard-Applicable-Provision-Basic-Education-Alberta AP-421-Appendix-C-Evaluation-Teacher AP-421-Teacher-Professional-Growth-Supervision-Evaluation AP-422-Pilot-2020-21-Enhanced-Professional-Development-Program-Pilot AP-423-Teachers-Professional-Development-Fund AP-424-Deployment-Teachers AP-425-Teacher-Transfers AP-426-Job-Sharing AP-427-Employee-Services-Other-Agencies AP-430-Appendix-Principals-Checklist AP-430-Role-Principal AP-431-Appendix-A-Evaluation-Principal AP-431-Appendix-B-Principal-Evaluation-Outline-PLQS AP-431-Appendix-C-Principal-Leadership-Quality-Standard AP-431-Appendix-D-BGRD-Effective-Administrator-Practice AP-431-Principal-Professional-Growth-Supervision-Evaluation AP-432-Appendix-Evaluation-Assistant-Principal AP-432-Role-Assistant-Principal AP-433-Professional-Growth-Plans-Principals-Assistant-Principals AP-435-Administrators-Association AP-435-Appendix-Guidelines-Division-Administrators-Association AP-440-Support-Staff AP-441-Evaluation-Support-Staff AP-442-Support-Staff-Professional-Development-Fund AP-450-Appendix-Organizational-Chart AP-450-Organizational-Structure AP-451-Professional-Staff-Recruiting AP-452-Role-Associate-Superintendent-Human-Resources-Administration AP-453-Role-Associate-Superintendent-Learning-Services AP-454-Role-Associate-Superintendent-Business-Finance AP-455-Supplementary-Executive-Retirement-Program AP-460-Substitute-Teachers AP-470-Appendix-A-Division-Office-Inquiries-Disposition AP-470-Appendix-B-Position-Descriptions-Education-Assistants AP-470-Position-Descriptions AP-490-School-Volunteers AP-491-Volunteer-Coaches-Supervisors

AP 500 Business Administration

AP-500-Fiscal-Management AP-501-Resource-Allocation AP-502-Annual-Division-Budget AP-503-Individual-School-Budgeting AP-504-Division-Cash-Management-Investments AP-505-Appendix-A-Student-Fee-Schedule AP-505-Appendix-B-Student-Fees-Supply-Lists AP-505-Appendix-C-Pre-Kindergarten-Fees-for-Non-Funded-Children AP-505-Appendix-D-Outstanding-School-Fees-Email-Campaign AP-505-Student-Fees AP-510-Financial-Accountability-Audits AP-511-Appendix-School-Generated-Funds-Manual AP-511-School-Generated-Funds AP-512-School-Cash-Management AP-513-Appendix-A-Expense-Reimbursement-Details AP-513-Appendix-B-Mileage-Chart AP-513-Professional-Development-PD-Travel-Meal-Expenses AP-514-Signing-Authority AP-515-Purchasing AP-516-Timesheets AP-517-Furniture-Equipment-Inventory AP-518-Disposal-Division-Property AP-519-Surplus-Land-Buildings AP-520-Fundraising AP-525-Community-Partnerships AP-526-Charitable-Donations AP-527-Memorial-Fund AP-530-Insurance-Management AP-531-Workers-Compensation-Board-WCB AP-540-Appendix-Land-Use-Planning-Considerations AP-540-Facility-Planning AP-541-Naming-Facilities AP-542-Appendix-Operations-Maintenance-Expenditure-Guidelines AP-542-School-Facilities-Equipment-Maintenance AP-543-Stage-Chair-Set-Up-Schools AP-544-Buildings-Grounds-Security AP-545-Vehicles-Parking AP-546-Hazardous-Chemical-Management AP-547-Environmental-Considerations AP-548-Appendix-ASBIE-Facility-User-Group-Program-Rates-Schedule-Insurance Application AP-548-Community-Use-School-Facilities AP-549-Community-Funeral-Memorial-Services AP-550-Lease-School-Facilties AP-551-Playground-Equipment AP-552-Use-Rental-Division-Office-Meeting-Rooms AP-553-Personal-Use-Division-Equipment-Supplies-Facilities AP-560-Student-Transportation-Scheduling-Routing AP-561-Appendix-Transportation-Pre-K-Program-Unit-Funding-Students AP-561-Student-Transportation-Boundaries-Fees AP-562-Appendix-A-Divsion-Employee-Volunteer-Qualifications-Operation-Buses-Vans AP-562-Appendix-B-National-Safety-Code-Provincially-Regulated-Commercial-Transportation AP-562-Student-Transportation-School-Related-Activities AP-563-Safe-Operation-School-Buses AP-564-Student-Transportation-Insurance AP-565-Transportation-Records-Invoices AP-566-Appendix-A-Criteria-Consideration-Awarding-School-Bus-Term-Contract AP-566-Appendix-B-Elimination-School-Bus-Route AP-566-Bus-Driver-Contracts-Tenders-Route-Elimination AP-567-Qualifications-Driving-Bus AP-568-Safe-Bus-Driving-Awards AP-569-Sponsorship-ASTAC-Convention AP-570-Sale-Contract-Buses AP-580-Use-Division-Owned-Vehicles

Emergency Procedures & Pandemic Plan
Hour Zero Emergency Response Program – Parent Summary – 2019/20
Hour Zero Website

Pandemic Plan – refer to Administrative Procedure 166 Influenza Pandemic Emergency Response & Appendix – Influenza Pandemic Plan

BGRS Off Campus Manual
Manual is being reviewed

Leduc and Area Violence and Threat Risk Assessment Community Protocol

2020 LA VTRA Protocol – updated 2020/06/22