Black Gold Regional Schools

Our Schools – Your Children – The Future

Administrative Procedures

Black Gold Regional Division No. 18 has established a number of procedures that govern how schools and our Division works.

Administrative Procedures Manual
AP-100-Three-Year-Education-Plan-AERRAP-101-School-Three-Year-PlansAP-103-Appendix-Characteristics-Effective-SchoolsAP-103-School-ReviewsAP-105-School-Based-Decision-MakingAP-110-School-CouncilsAP-111-Fundraising-SocietiesAP-120-Policy-Procedures-DisseminationAP-121-Development-Review-Admin-ProceduresAP-130-School-YearAP-131-Appendix-Instructional-HoursAP-131-School-DayAP-132-Inclement-Weather-Emergency-ClosuresAP-135-Appendix-Courier-Service-ScheduleAP-135-Courier-ServiceAP-140-Internet-AccessAP-141-Portable -Technology-SecurityAP-145-Student-Use-Electronic-DevicesAP-146-Appendix-A-Social-Social-Media-Guidelines-Staff-Personal-UseAP-146-Appendix-B-Social-Social-Media-Guidelines-School-AccountsAP-146-Appendix-C-Social-Social-Media-Guidelines-PrincipalsAP-146-Appendix-D-Social-Social-Media-Guidelines-StudentsAP-146-Appendix-E-Social-Social-Media-Guidelines-ParentsAP-146-Social-MediaAP-150-Media-RelationsAP-151-Summer-September-InformationAP-152-Appendix-Healthy-InteractionsAP-152-Parent-Public-Inquiries-Dispute-ResolutionAP-153-Advertising-Distribution-MaterialsAP-154-Political-ElectioneeringAP-155-Event-ProtocolAP-156-Visit-ProtocolAP-157-Flag-ProtocolAP-158-Division-Promotional-MaterialsAP-160-Student-Staff-SafetyAP-161-Appendix-A-Universal-PrecautionsAP-161-Appendix-B-List-Communicable-DiseasesAP-161-Communicable-DiseasesAP-162-Smoke-TVEC-Free-FacilitiesAP-163-Alcohol-ProhibitionAP-165-Appendix-A-Division-Emergency-Response-PlanAP-165-Appendix-B-Evacuation-SitesAP-165-Emergency-PreparednessAP-166-Appendix-Division-Influenza-Pandemic-PlanAP-166-Influenza-Pandemic-Emergency-ResponseAP-167-DefibrillatorsAP-168-Appendix-Transition-PlanningAP-168-Diverse-Sexual-Orientations-GenderAP-170-HarassmentAP-171-Threatening-BehaviourAP-180-Appendix-Collection-Personal-Information-NoticeAP-180-FOIPAP-181-Video-Monitoring-DevicesAP-185-Appendix-Schedule-Records-RetentionAP-185-Records-Retention-DispositionAP-190-Use-Copyrighted-MaterialsAP-191-Intellectual-Electronic-CopyrightAP-192-Information-Security-Procedures
AP-300-RegistrationAP-301-School-Entrance-AgeAP-303-Appendix-Funded-StudentsAP-303-Foreign-Visiting-StudentsAP-304-Student-Information-SystemAP-305-School-Attendance-BoundariesAP-310-Supervision-StudentsAP-311-Before-After-School-Care-ProgramAP-315-Illness-Injury-SchoolAP-316-Appendix-Programming-Students-Prolonged-IllnessAP-316-Student-Medical-NeedsAP-317-AnaphylaxisAP-318-Appendix-Health-Information-Pediculosis-Head-LiceAP-318-Pediculosis-LiceAP-319-Appendix-A-Concussion-Recognition-ToolAP-319-Appendix-B-Concussion-Guidelines-For-TeachersAP-319-Appendix-C-Concussion-Guidelines-for-AthletesAP-319-Appendix-D-Concussion-Guidelines-for-CoachesAP-319-Appendix-E-Concussion-Guidelines-for-Parents-CaregiversAP-319-Appendix-F-Parent-Guide-to-Dealing-with-ConcussionsAP-319-Appendix-G-Return-to-Learn-Return-to-PlayAP-319-Concussion-Identification-and-ManagementAP-320-Appendix-Historical-Record-InformationAP-320-Student-RecordsAP-321-Young-Offender-RecordsAP-322-Legal-Custody-ChildrenAP-325-Child-AbuseAP-330-Student-AttendanceAP-331-Attendance-Protocol-High-School-StudentsAP-335-Student-Course-LoadsAP-340-Specialized-Services-Students-ChildrenAP-341-Assistance-DogsAP-350-Student-ConductAP-351-Student-Conduct-School-BusesAP-352-Drug-Alcohol-Tobacco-PreventionAP-353-Interviewing-Students-Police-Social-ServicesAP-354-Appendix-Notice-Parents-Student-SearchesAP-354-SearchesAP-355-Student-Probation-Suspension-ExpulsionAP-356-Violence-Threat-Risk-AssessmentAP-357-VandalismAP-360-Student-EvaluationAP-361-Appendix-Accommodations-ExceptionsAP-361-Use-Reporting-Results-Provincial-AssessmentsAP-362-Promotion-Retention-StudentsAP-363-Course-Sequence-TransferAP-365-Course-ChallengeAP-370-Scholarships-Board-SponsoredAP-371-Scholarships-Trust-FundsAP-375-Appendix-Graduation-Diploma-CoversAP-375-Graduation-CeremoniesAP-380-Students-CouncilAP-390-Student-Appeals
AP-400-Staff-EmploymentAP-401-Criminal-Record-Intervention-Record-ChecksAP-402-Personnel-RecordsAP-403-Employee-ID-CardsAP-404-Public-Interest-DisclosureAP-405-Staff-Conflict-InterestAP-406-Working-AloneAP-407-Mobile-Communication-DeviceAP-408-Certificate-Good-HealthAP-409-Staff-Leaves-AbsencesAP-410-Deferred-Salary-Leave-Plan-TeacherAP-411-Deferred-Salary-Leave-Plan-Division-Office-StaffAP-412-Accrued-VacationAP-415-Staff-Service-Retirement-AwardsAP-416-School-Student-Staff-RecognitionAP-417-Employee-ResignationsAP-420-Appendix-A-Principles-To-Guide-Teachers-Supervising-EAsAP-420-Appendix-B-Education-Assistant-Performance-ExpectationsAP-420-Role-TeacherAP-421-Appendix-A-Widely-Accepted-Criteria-Teaching-PerformanceAP-421-Appendix-B-Teaching-Quality-Standard-Applicable-Provision-Basic-Education-AlbertaAP-421-Appendix-C-Evaluation-TeacherAP-421-Teacher-Professional-Growth-Supervision-EvaluationAP-423-Teachers-Professional-Development-FundAP-424-Deployment-TeachersAP-425-Teacher-TransfersAP-426-Job-SharingAP-427-Employee-Services-Other-AgenciesAP-430-Appendix-Principals-ChecklistAP-430-Role-PrincipalAP-431-Appendix-A-Evaluation-PrincipalAP-431-Appendix-B-Principal-Evaluation-Outline-PLQSAP-431-Appendix-C-Principal-Leadership-Quality-StandardAP-431-Appendix-D-BGRD-Effective-Administrator-PracticeAP-431-Principal-Professional-Growth-Supervision-EvaluationAP-432-Appendix-Evaluation-Assistant-PrincipalAP-432-Role-Assistant-PrincipalAP-433-Professional-Growth-Plans-Principals-Assistant-PrincipalsAP-435-Administrators-AssociationAP-435-Appendix-Guidelines-Division-Administrators-AssociationAP-440-Support-StaffAP-441-Evaluation-Support-StaffAP-442-Support-Staff-Professional-Development-FundAP-450-Appendix-Organizational-ChartAP-450-Organizational-StructureAP-451-Professional-Staff-RecruitingAP-452-Role-Associate-Superintendent-Human-Resources-AdministrationAP-453-Role-Associate-Superintendent-Learning-ServicesAP-454-Role-Associate-Superintendent-Business-FinanceAP-455-Supplementary-Executive-Retirement-ProgramAP-460-Substitute-TeachersAP-470-Appendix-A-Division-Office-Inquiries-DispositionAP-470-Appendix-B-Position-Descriptions-Education-AssistantsAP-470-Position-DescriptionsAP-490-School-VolunteersAP-491-Volunteer-Coaches-Supervisors
AP-500-Fiscal-ManagementAP-501-Resource-AllocationAP-502-Annual-Division-BudgetAP-503-Individual-School-BudgetingAP-504-Division-Cash-Management-InvestmentsAP-505-Appendix-A-Student-Fee-ScheduleAP-505-Appendix-B-Student-Fees-Supply-ListsAP-505-Student-FeesAP-510-Financial-Accountability-AuditsAP-511-Appendix-School-Generated-Funds-ManualAP-511-School-Generated-FundsAP-512-School-Cash-ManagementAP-513-Appendix-A-Expense-Reimbursement-DetailsAP-513-Appendix-B-Mileage-ChartAP-513-Reimbursement-ExpensesAP-514-Signing-AuthorityAP-515-PurchasingAP-516-TimesheetsAP-517-Furniture-Equipment-InventoryAP-518-Disposal-Division-PropertyAP-519-Surplus-Land-BuildingsAP-520-FundraisingAP-525-Community-PartnershipsAP-526-Charitable-DonationsAP-527-Memorial-FundAP-530-Insurance-ManagementAP-531-Workers-Compensation-Board-WCBAP-540-Appendix-Land-Use-Planning-ConsiderationsAP-540-Facility-PlanningAP-541-Naming-FacilitiesAP-542-Appendix-Operations-Maintenance-Expenditure-GuidelinesAP-542-School-Facilities-Equipment-MaintenanceAP-543-Stage-Chair-Set-Up-SchoolsAP-544-Buildings-Grounds-SecurityAP-545-Vehicles-ParkingAP-546-Hazardous-Chemical-ManagementAP-547-Environmental-ConsiderationsAP-548-Appendix-ASBIE-Facility-User-Group-Program-RatesAP-548-Community-Use-School-FacilitiesAP-549-Community-Funeral-Memorial-ServicesAP-550-Lease-School-FaciltiesAP-551-Playground-EquipmentAP-552-Use-Rental-Division-Office-Meeting-RoomsAP-553-Personal-Use-Division-Equipment-Supplies-FacilitiesAP-560-Student-Transportation-Scheduling-RoutingAP-561-Appendix-Transportation-Pre-K-Program-Unit-FundingAP-561-Student-Transportation-Boundaries-FeesAP-562-Appendix-A-Divsion-Employee-Volunteer-Qualifications-Operation-Buses-VansAP-562-Appendix-B-National-Safety-Code-Provincially-Regulated-Commercial-TransportationAP-562-Student-Transportation-School-Related-ActivitiesAP-563-Safe-Operation-School-BusesAP-564-Student-Transportation-InsuranceAP-565-Transportation-Records-InvoicesAP-566-Appendix-A-Criteria-Consideration-Awarding-School-Bus-Term-ContractAP-566-Appendix-B-Elimination-School-Bus-RouteAP-566-Bus-Driver-Contracts-Tenders-Route-EliminationAP-567-Qualifications-Driving-BusAP-568-Safe-Bus-Driving-AwardsAP-569-Sponsorship-ASTAC-ConventionAP-570-Sale-Contract-BusesAP-580-Use-Division-Owned-Vehicles

Emergency Procedures & Pandemic Plan
Black Gold Emergency Response Protocol Parent Summary* New
Hour Zero Website

BGRS Off Campus Manual
Manual is being reviewed

Leduc and Area Violence and Threat Risk Assessment Community Protocol

LA VTRA Protocol