Administrative Procedures & Protocols
Black Gold School Division has established a number of procedures that govern how schools and our Division works.
AP 100 General Administration
AP-100-Three-Year-Education-Plan-AERR
AP-101-School-Three-Year-Plans
AP-103-Appendix-Characteristics-Effective-Schools
AP-103-School-Reviews
AP-105-School-Based-Decision-Making
AP-110-School-Councils
AP-111-Fundraising-Societies
AP-120-Administrative-Procedure-Development-Review
AP-130-School-Year
AP-131-Appendix-Instructional-Hours
AP-131-School-Day
AP-132-Inclement-Weather-Air-Quality
AP-135-Appendix-Courier-Service-Schedule
AP-135-Courier-Service
AP-140-Appendix-A-Digital-Device-Admirable-Use-Employee
AP-140-Appendix-B-Digital-Device-Admirable-Use-Kindergarten-to-Grade-4-Students
AP-140-Appendix-C-Digital-Device-Admirable-Use-Grades-5-to-12-Students
AP-140-Digital-Citizenship-Technology-Use
AP-141-Portable -Technology-Security
AP-144-Use-of-Personal-Mobile-Devices-Social-Media-Schools
AP-145-Student-Use-Electronic-Devices-Schools
AP-146-Appendix-A-Social-Social-Media-Guidelines-Staff-Personal-Use
AP-146-Appendix-B-Social-Social-Media-Guidelines-School-Accounts
AP-146-Appendix-C-Social-Social-Media-Guidelines-Principals
AP-146-Appendix-D-Social-Social-Media-Guidelines-Students
AP-146-Appendix-E-Social-Social-Media-Guidelines-Parents
AP-146-Social-Media-Use
AP-150-Media-Relations
AP-151-Summer-September-Information
AP-152-Appendix-A-Healthy-Interactions
AP-152-Appendix-B-Parents-as-Partners-in-Education
AP-152-Parent-Public-Staff-Inquiries-Dispute-Resolution
AP-153-Advertising-Distribution-Materials
AP-154-Political-Electioneering
AP-155-Event-Protocol
AP-156-Visit-Protocol
AP-157-Flag-Protocol
AP-158-Brand-Identity
AP-159-Appendix-A-Suggested-Guidelines-For-Truth & Reconciliation-Acknowledgement-Statement
AP-159-Appendix-B-Working-With-An-Elder
AP-159-Appendix-C-Smudging-In-Division-Facilities
AP-159-Appendix-D-Smudging-Protocol-Checklist
AP-159-Indigenous-Cultural-Protocols
AP-160-Student-Staff-Safety
AP-161-Appendix-A-Universal-Precautions
AP-161-Appendix-B-List-Communicable-Diseases
AP-161-Communicable-Diseases
AP-162-Tobacco-Cannabis-Free-Facilities
AP-163-Alcohol-Prohibition
AP-165-Appendix-Evacuation-Sites
AP-165-Emergency-Preparedness
AP-166-Appendix-Influenza-Pandemic-Plan
AP-166-Influenza-Pandemic-Emergency-Response
AP-167-Defibrillators
AP-168-Appendix-Transition-Planning
AP-168-Diverse-Sexual-Orientations-Gender
AP-170-Harassment
AP-171-Threatening-Behaviour
AP-180-Appendix-Collection-Personal-Information-Notice
AP-180-FOIP
AP-181-Video-Surveillance
AP-185-Appendix-A-Records-Retention-Schedule
AP-185-Appendix-B-Records-Disposition-Process
AP-185-Appendix-C-Disposition-Authorization-for-the-Destruction-of-Source-Records-Following-Digitization
AP-185-Appendix-D-Electronic-Documents-Records-Naming-Standards-Records-Classification
AP-185-Record-Information-Management
AP-190-Use-Copyrighted-Materials
AP-191-Intellectual-Electronic-Copyright
AP-192-Information-Security-Procedures
AP 200 Instructional Programs ＆ Materials
AP-200-Organization-Instruction
AP-202-Education-Week
AP-203-Christmas-Winter-Concerts-Band-Drama
AP-205-Controversial-Issues-Education
AP-206-Controversial-Materials
AP-207-Gender-Identity-Sexual-Orientation-Human-Sexuality-Topics
AP-208-Patriotic-Exercises
AP-209-Religious-Exercises
AP-210-Early-Childhood-Services
AP-211-English-Second-Language
AP-212-Second-Language-Programs
AP-213-Inclusive-Education
AP-214-Knowledge-Employability-Courses
AP-215-Career-Technology-Studies
AP-216-Off-Campus-Education
AP-219-Locally-Developed-Courses
AP-220-Alternative-Education
AP-220-Appendix-Alternative-Education-Instruction-Protocol-Online
AP-240-Appendix-School-Mental-Health-Plan
AP-240-Supporting-Mental-Health-for-Students-in-Schools
AP-250-eLibrary-Library-Program
AP-251-Appendix-Library-Learning-Commons-Resources
AP-251-Challenge-Learning-Materials
AP-260-Appendix-A-Student-Excursions-Approving-Authorities
AP-260-Appendix-B-Risk-Assessment
AP-260-Student-Excursions
AP-265-Provincial-National-International-Competitions
AP-270-Appendix-Parent-Directed-Funding-Process
AP-270-Parent-Directed-Education
AP-280-Program-Evaluation
AP-281-Establishing-Terminating-Programs
AP-290-Research-Studies
AP 300 Students
AP-300-Registration
AP-301-School-Entrance-Age
AP-303-Out-of-Province-and-International-Students
AP-304-Student-Information-System
AP-305-School-Attendance-Boundaries
AP-310-Supervision-Students
AP-311-Before-After-School-Care-Program
AP-314-Tragic-Occurrence-Procedure
AP-315-Illness-Injury-School
AP-316-Appendix-Programming-Students-Prolonged-Illness
AP-316-Student-Medical-Needs
AP-317-Anaphylaxis
AP-318-Appendix-Health-Information-Pediculosis-Head-Lice
AP-318-Pediculosis-Lice
AP-319-Appendix-A-Concussion-Recognition-Tool
AP-319-Appendix-B-Concussion-Guidelines-For-Teachers
AP-319-Appendix-C-Concussion-Guidelines-for-Athletes
AP-319-Appendix-D-Concussion-Guidelines-for-Coaches
AP-319-Appendix-E-Concussion-Guidelines-for-Parents-Caregivers
AP-319-Appendix-F-Parent-Guide-to-Dealing-with-Concussions
AP-319-Appendix-G-Return-to-Learn-Return-to-Play
AP-319-Concussion-Identification-and-Management
AP-320-Appendix-A-Student-Records-Lists
AP-320-Appendix-B-Digital-Student-Records-Manual
AP-320-Appendix-C-Historical-Record-Information
AP-320-Student-Records
AP-321-Young-Offender-Records
AP-322-Legal-Custody-Children
AP-325-Child-Abuse
AP-330-Student-Attendance
AP-331-Attendance-Protocol-High-School-Students
AP-335-Student-Course-Loads
AP-340-Appendix-Request-Specialized-Services-Children-Youth
AP-340-Specialized-Services-Students-Children-Youth
AP-341-Assistance-Dogs
AP-342-Appendix-A-Standards-Seclusion-Physical-Restraint
AP-342-Appendix-B-Physical-Restraint-Incident-Report
AP-342-Seclusion-and-Physical-Restraint
AP-350-Student-Conduct
AP-351-Student-Conduct-School-Buses
AP-352-Drug-Alcohol-Tobacco-Prevention
AP-353-Interviewing-Students-Police-Social-Services
AP-354-Appendix-Notice-Parents-Student-Searches
AP-354-Searches
AP-355-Student-Probation-Suspension-Expulsion
AP-356-Appendix-VTRA-Grab-and-Go-Package
AP-356-Violence-Threat-Risk-Assessment
AP-357-Vandalism
AP-360-Appendix-A-Student-Assessment-Grading-Scales
AP-360-Appendix-B-Assessment-Plan
AP-360-Student-Assessment
AP-361-Appendix-Accommodations-Exceptions
AP-361-Use-Reporting-Results-Provincial-Assessments
AP-362-Promotion-Retention-Acceleration-Students
AP-363-Course-Sequence-Transfer
AP-365-Course-Challenge
AP-366-Fairness-Safety-School-Athletics
AP-370-Board-Sponsored-Student-Recognition
AP-371-Scholarships-Trust-Funds
AP-375-Appendix-Graduation-Diploma-Covers
AP-375-Graduation-Ceremonies
AP-380-Students-Council
AP-385-Student-Petitions-Demonstrations-Walk-Outs
AP-390-Student-Appeals
AP 400 Personnel ＆ Employee Relations
AP-400-Staff-Employment
AP-401-Criminal-Record-Vulnerable-Sector-Intervention-Record-Checks
AP-402-Personnel-Records
AP-403-Employee-ID-Cards
AP-404-Public-Interest-Disclosure
AP-405-Staff-Conflict-Interest
AP-406-Working-Alone
AP-407-Division-Cell-Phones
AP-408-1-Substance-Drug-Alcohol-Dependence-Impairment
AP-408-Certificate-Good-Health
AP-410-Deferred-Salary-Leave-Plan-Teacher
AP-411-Deferred-Salary-Leave-Plan-Division-Office-Staff
AP-412-Accrued-Vacation
AP-415-Staff-Service-Retirement-Awards
AP-416-School-Student-Staff-Recognition
AP-417-Employee-Resignations
AP-418-Appendix-Retirement-Transition-Program-Teachers
AP-418-Retirement-Transition-Program-Teachers
AP-419-Appendix-Retirement-Transition-Program-LAPP-Staff
AP-419-Retirement-Transition-Program-LAPP
AP-420-Appendix-A-Principles-To-Guide-Teachers-Supervising-School-Support-Staff
AP-420-Appendix-B-Education-Assistant-Beauty-Culture-Tech-Trade-Shop-Tech-Transliterator-LPN-Therapy-Assistant-Performance-Expectations
AP-420-Role-Teacher
AP-421-Appendix-A-Widely-Accepted-Criteria-Teaching-Performance
AP-421-Appendix-B-Teaching-Quality-Standard-Applicable-Provision-Basic-Education-Alberta
AP-421-Appendix-C-Evaluation-Teacher
AP-421-Teacher-Professional-Growth-Supervision-Evaluation
AP-422-Enhanced-Professional-Development-Program
AP-423-Teachers-Professional-Development-Fund
AP-424-Deployment-Teachers
AP-425-Teacher-Transfers
AP-426-Job-Sharing
AP-427-Employee-Services-Other-Agencies
AP-430-Appendix-Principals-Checklist
AP-430-Role-Principal
AP-431-Appendix-A-Evaluation-Principal
AP-431-Appendix-B-Evaluation-Assistant-Principal
AP-431-Appendix-C-Leadership-Quality-Standard-Nine-Competencies
AP-431-Principal-Professional-Growth-Supervision-Evaluation
AP-432-Appendix-Evaluation-Assistant-Principal
AP-432-Role-Assistant-Principal
AP-434-Principal-Assistant-Principal-Appointments
AP-435-Administrators-Association
AP-435-Appendix-Guidelines-Division-Administrators-Association
AP-441-Evaluation-Support-Staff
AP-442-Support-Staff-Professional-Development-Fund
AP-444-Local-Authorities-Pension-Plan-(LAPP)
AP-450-Appendix-Organizational-Chart
AP-450-Organizational-Structure
AP-451-Professional-Staff-Recruiting
AP-452-Role-Associate-Superintendent-Human-Resources-Administration
AP-453-Role-Associate-Superintendent-Learning-Services
AP-454-Role-Associate-Superintendent-Business-Finance
AP-455-Supplementary-Executive-Retirement-Program
AP-460-Substitute-Teachers
AP-470-Appendix-A-Division-Office-Inquiries-Disposition
AP-470-Appendix-B-Position-Descriptions-Education-Assistants
AP-470-Position-Descriptions
AP-490-Appendix-Vulnerable-Sector-Checks
AP-490-School-Volunteers
AP-491-Volunteer-Coaches-Supervisors
AP 500 Business Administration
AP-500-Fiscal-Management
AP-501-Resource-Allocation
AP-502-Annual-Division-Budget
AP-503-Individual-School-Budgeting
AP-504-Division-Cash-Management-Investments
AP-505-Appendix-Student-Fees-Supply-Lists
AP-505-Student-Fees
AP-507-Expense-Disclosure
AP-510-Financial-Accountability-Audits
AP-511-Appendix-School-Generated-Funds-Manual
AP-511-School-Generated-Funds
AP-512-School-Cash-Management
AP-513-Appendix-A-Expense-Reimbursement-Details
AP-513-Appendix-B-Expense-Reimbursement-Rates
AP-513-Appendix-C-Mileage-Chart
AP-513-Employee-Business-Expenses
AP-514-Appendix-Signing-Authority-Matrix
AP-514-Signing-Authority
AP-515-Appendix-A-Procurement-Methodology-Competition-Matrix
AP-515-Appendix-B-Purchasing-Card-Procedures
AP-515-Procurement-Contracts
AP-517-Furniture-Equipment-Inventory
AP-518-Disposal-Division-Property
AP-519-Surplus-Land-Buildings
AP-520-Fundraising
AP-523-Sponsorships
AP-525-Community-Partnerships
AP-526-Charitable-Donations
AP-527-Memorial-Fund
AP-528-Honoraria
AP-529-Gift-Cards
AP-530-Insurance-Management
AP-531-Workers-Compensation-Board-WCB
AP-540-Appendix-Land-Use-Planning-Considerations
AP-540-Facility-Planning
AP-541-Naming-Renaming-Facilities
AP-542-Appendix-Operations-Maintenance-Expenditure-Guidelines
AP-542-School-Facilities-Equipment-Maintenance
AP-543-Stage-Chair-Set-Up-Schools
AP-544-Buildings-Grounds-Security
AP-545-Vehicles-Parking
AP-546-Chemical-Hazardous-Materials-Management
AP-547-Environmental-Considerations
AP-548-Appendix-A-Rental-Fee-Schedule
AP-548–Appendix-B-School-Use-of-Facilities-Outside-of-School-Hours
AP-548-Appendix-C-Facility-Rentals-Roles-Responsibilities
AP-548-Community-Use-School-Facilities
AP-549-Community-Funeral-Memorial-Services
AP-550-Lease-School-Facilties
AP-551-Playground-Equipment
AP-552-Use-Rental-Division-Office-Meeting-Rooms
AP-553-Personal-Use-Division-Equipment-Supplies-Facilities
AP-560-Student-Transportation-Scheduling-Routing
AP-561-Appendix-Transportation-Pre-K-Program-Unit-Funding-Students
AP-561-Student-Transportation-Boundaries-Fees
AP-562-Appendix-Divsion-Employee-Volunteer-Qualifications-Operation-Buses-Vans
AP-562-Student-Transportation-School-Related-Activities
AP-563-Safe-Operation-School-Buses
AP-564-Student-Transportation-Insurance
AP-565-Transportation-Records-Invoices
AP-567-Qualifications-Driving-Bus
AP-568-Safe-Bus-Driving-Awards
AP-569-Sponsorship-ASTAC-Convention
AP-570-Sale-Contract-Buses
AP-580-Use-Division-Owned-Vehicles
Form-505-1-Waiver-of-School-Fees-Application